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Minutes from Apr. 15
Strategic Plan Oversight Committee
Minutes April 15, 2010
Members Present: Howard Colter, Blaine Cox, Jennifer Rief, Jocelyn O’Quinn, Laura Rogers, Paula Roy, Dave Montgomery, Judy George, Matt VanLedje, John Moore, Lisa Allison, Julie Reece, Andy Smith, Tim Spinney.
Not present: Dave Hawley, Deb Hasting, Tracy Schroeder, Arul Mahadevan, Jennifer Lyon.
Jocelyn called the meeting to order at 7:05pm. Howard made a motion to approve the minutes of 4-1-10, with Dave seconding the motion. All were in favor of approving the minutes, with Matt and Jocelyn abstaining.
Jocelyn updated the committee with the progress of selecting a facilitator. She provided the committee with handouts of two resumes of Nancy Gerzon and Peggy Kieschnick. Nancy is a Senior Program/Research Associate at Learning Innovations at WestEd. Peggy is a consultant with Keischnick Consulting Services. The committee had discussion about each of the candidates, weighing their availability, costs and style.
Howard posed questions for the committee to possibly discuss: is the committee half way? And is the July date a firm deadline? What if the facilitator thinks we are only 10% finished, and our committee feels that we are fifty percent finished?
John Moore and others feel that the working groups are finished and will be ready for the 4/29 date to submit their reports.
Judy George doesn’t feel that the committee’s work is close to fifty percent finished and feels that hiring a facilitator will help to put the data together.
Jocelyn indicated that it’s important to get the plan right, rather than be held to a deadline. She felt that from the last conversations the committee had, the July deadline was out.
There was discussion about the community event, and that the data from this group is missing to date.
Andy Smith stated that there are several formats the committee could do for a community event. Jocelyn asked about UNH doing any work possibly during May or June. Andy explained that it is not feasible at this time for UNH to do work for the committee, but what they could help with is reaching out to parents through a web survey. A mail survey would not cost that much either. The committee discussed using the ALERTNOW system, PTO email addresses, and the Durham Friday Updates.
The committee also discussed the idea of a “World Café” model to collect data. This idea might be useful after the initial data has been collected.
The committee decided on a web survey and Andy will put this together. It will focus on some questions about demographics, but also include the open ended questions similar to the other surveys sent out to staff and students. Questions should be sent to Jocelyn so she can get them to Andy before 4/29/10.
The committee went back to discussing the facilitator. It was decided by the committee to have a sub-committee meet with Peggy Kieschnick. Howard made a motion to authorize the sub-committee to enter into a contract with Kieschnick Consulting Services, to not exceed $8,000. The potential start date would be June 15, 2010. Blaine seconded the motion. All were in favor to approve the motion. The sub-committee will be Judy George, Paula Roy, Jocelyn O’Quinn, and maybe Deb Hasting.
Jocelyn reminded the committee that the Working Group reports were due to her on April 29 in order to have ample time to read the reports before our next meeting.
Our next meeting is May 6, in the conference room at the high school. Please note the meeting will start at 6pm, and dinner will be provided.
The meeting adjourned at 8:07pm.
Respectfully submitted,
Jennifer Rief
Minutes April 15, 2010
Members Present: Howard Colter, Blaine Cox, Jennifer Rief, Jocelyn O’Quinn, Laura Rogers, Paula Roy, Dave Montgomery, Judy George, Matt VanLedje, John Moore, Lisa Allison, Julie Reece, Andy Smith, Tim Spinney.
Not present: Dave Hawley, Deb Hasting, Tracy Schroeder, Arul Mahadevan, Jennifer Lyon.
Jocelyn called the meeting to order at 7:05pm. Howard made a motion to approve the minutes of 4-1-10, with Dave seconding the motion. All were in favor of approving the minutes, with Matt and Jocelyn abstaining.
Jocelyn updated the committee with the progress of selecting a facilitator. She provided the committee with handouts of two resumes of Nancy Gerzon and Peggy Kieschnick. Nancy is a Senior Program/Research Associate at Learning Innovations at WestEd. Peggy is a consultant with Keischnick Consulting Services. The committee had discussion about each of the candidates, weighing their availability, costs and style.
Howard posed questions for the committee to possibly discuss: is the committee half way? And is the July date a firm deadline? What if the facilitator thinks we are only 10% finished, and our committee feels that we are fifty percent finished?
John Moore and others feel that the working groups are finished and will be ready for the 4/29 date to submit their reports.
Judy George doesn’t feel that the committee’s work is close to fifty percent finished and feels that hiring a facilitator will help to put the data together.
Jocelyn indicated that it’s important to get the plan right, rather than be held to a deadline. She felt that from the last conversations the committee had, the July deadline was out.
There was discussion about the community event, and that the data from this group is missing to date.
Andy Smith stated that there are several formats the committee could do for a community event. Jocelyn asked about UNH doing any work possibly during May or June. Andy explained that it is not feasible at this time for UNH to do work for the committee, but what they could help with is reaching out to parents through a web survey. A mail survey would not cost that much either. The committee discussed using the ALERTNOW system, PTO email addresses, and the Durham Friday Updates.
The committee also discussed the idea of a “World Café” model to collect data. This idea might be useful after the initial data has been collected.
The committee decided on a web survey and Andy will put this together. It will focus on some questions about demographics, but also include the open ended questions similar to the other surveys sent out to staff and students. Questions should be sent to Jocelyn so she can get them to Andy before 4/29/10.
The committee went back to discussing the facilitator. It was decided by the committee to have a sub-committee meet with Peggy Kieschnick. Howard made a motion to authorize the sub-committee to enter into a contract with Kieschnick Consulting Services, to not exceed $8,000. The potential start date would be June 15, 2010. Blaine seconded the motion. All were in favor to approve the motion. The sub-committee will be Judy George, Paula Roy, Jocelyn O’Quinn, and maybe Deb Hasting.
Jocelyn reminded the committee that the Working Group reports were due to her on April 29 in order to have ample time to read the reports before our next meeting.
Our next meeting is May 6, in the conference room at the high school. Please note the meeting will start at 6pm, and dinner will be provided.
The meeting adjourned at 8:07pm.
Respectfully submitted,
Jennifer Rief
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