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Minutes from Oct. 21
Strategic Plan Oversight Committee
Minutes 10-22-09
Members Present: Stephanie Pines, Julie Reece, Jennifer Lyon, Lisa Allison, Arul Mahadevan, Tracey Schroeder, Matt VanLedje, Deb Hasting, Paula Roy, Dave Nichols, Dave Hawley, Laura Rogers, Jocelyn O’Quinn, Jennifer Rief, Blaine Cox. Howard Colter arrived at 7:55pm.
Not present: Dave Montgomery, Judy George, John Moore, Andy Smith, Tim Spinney
Jocelyn O’Quinn called the meeting to order at 7:06pm.
Jennifer Lyons made a motion to approve the minutes of 10/8/09.
Arul Mahadevan seconded the motion.
The minutes of 10/8/09 were approved with 14 votes, and Jennifer Rief abstaining.
Stephanie Pines gave a presentation outlining the Working Groups tool kits. Several handouts were passed out, including templates to assist all Working Groups. She discussed the process these groups will be involved in, such as collecting data on external factors, and internal factors. There was a discussion about prioritizing the data once the Working Groups have collected the information. The committee discussed how to determine which questions to answer/or gather data on that topic. Some topics will be time consuming, while others will have a cost related to them. Dave Nichols clarified that some topics will re-occur on surveys, for example, and become common topics to gather more data.
The survey given to high school students should have results available to the oversight committee by the next meeting.
The committee felt that the Oversight Committee should monitor the Working Groups to be sure a balanced approach is followed by each group. The Chair of each Working Group will be a member of the Oversight Committee. The committee decided that it will be important to listen to what all members of a Working Group have to contribute, to not debate, and respect all opinions.
Matt VanLedje asked about the accountability of future boards, administration, and future decision makers with respect to following the Strategic Plan. A discussion about this plan being more thorough process than a previous “5 year plan” (more time, depth spent on the process) This strategic plan could become a good “P. R.” document for the community about the direction of the district. This could also be a plan to assist with new hires. The committee agrees that it is an ongoing process, or “fluid”, with updates to occur at appropriate times.
The Chair of Working Groups will report in with status updates to the Oversight Committee.
The Project Manager (Working Group coordinator) will be responsible for posting of minutes to the Wiki and coordinating meetings.
Jocelyn will email the list of Working Groups’ Chairs and Project Managers to the committee when the lists are finalized by a November 5 pre-planning meeting. Working Group Kick-off event is planned for November 12, 2009 6-9pm in the ORHS Library. This event will define the process for all members. Pizza and refreshments will be served.
The next Oversight Committee meeting will be Dec. 3, 7pm ORHS conference room.
The meeting adjourned at 8:45pm. Submitted by Jennifer Rief
Minutes 10-22-09
Members Present: Stephanie Pines, Julie Reece, Jennifer Lyon, Lisa Allison, Arul Mahadevan, Tracey Schroeder, Matt VanLedje, Deb Hasting, Paula Roy, Dave Nichols, Dave Hawley, Laura Rogers, Jocelyn O’Quinn, Jennifer Rief, Blaine Cox. Howard Colter arrived at 7:55pm.
Not present: Dave Montgomery, Judy George, John Moore, Andy Smith, Tim Spinney
Jocelyn O’Quinn called the meeting to order at 7:06pm.
Jennifer Lyons made a motion to approve the minutes of 10/8/09.
Arul Mahadevan seconded the motion.
The minutes of 10/8/09 were approved with 14 votes, and Jennifer Rief abstaining.
Stephanie Pines gave a presentation outlining the Working Groups tool kits. Several handouts were passed out, including templates to assist all Working Groups. She discussed the process these groups will be involved in, such as collecting data on external factors, and internal factors. There was a discussion about prioritizing the data once the Working Groups have collected the information. The committee discussed how to determine which questions to answer/or gather data on that topic. Some topics will be time consuming, while others will have a cost related to them. Dave Nichols clarified that some topics will re-occur on surveys, for example, and become common topics to gather more data.
The survey given to high school students should have results available to the oversight committee by the next meeting.
The committee felt that the Oversight Committee should monitor the Working Groups to be sure a balanced approach is followed by each group. The Chair of each Working Group will be a member of the Oversight Committee. The committee decided that it will be important to listen to what all members of a Working Group have to contribute, to not debate, and respect all opinions.
Matt VanLedje asked about the accountability of future boards, administration, and future decision makers with respect to following the Strategic Plan. A discussion about this plan being more thorough process than a previous “5 year plan” (more time, depth spent on the process) This strategic plan could become a good “P. R.” document for the community about the direction of the district. This could also be a plan to assist with new hires. The committee agrees that it is an ongoing process, or “fluid”, with updates to occur at appropriate times.
The Chair of Working Groups will report in with status updates to the Oversight Committee.
The Project Manager (Working Group coordinator) will be responsible for posting of minutes to the Wiki and coordinating meetings.
Jocelyn will email the list of Working Groups’ Chairs and Project Managers to the committee when the lists are finalized by a November 5 pre-planning meeting. Working Group Kick-off event is planned for November 12, 2009 6-9pm in the ORHS Library. This event will define the process for all members. Pizza and refreshments will be served.
The next Oversight Committee meeting will be Dec. 3, 7pm ORHS conference room.
The meeting adjourned at 8:45pm. Submitted by Jennifer Rief
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